Changing Views in Microsoft Office

Changing Views in Microsoft Office

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At the bottom of the office, we have the status bar containing the zoom slider and view buttons,

The zoom bar allows you to zoom in and zoom out of a document.
Click the plus or minus button to increase or decrease the zoom or use the slider to change your zoom.
You can also click the current percentage to open a zoom dialog box from which you can pick any zoom percentage to apply.

Tip: If you have an external mouse connected, you can hold the control key down while rolling the middle button on your mouse to zoom in or out.

The view buttons here changes how your document appears

We have the

  1. Full-Screen Reading View: that is optimized for reading a document on the computer screen. When activated, your document changes presentation and now looks like a book fold. We no longer have the ribbon, instead, we have these two buttons to move to the next or previous page. You cannot make changes to your document when you’re in reading mode.
  2. Print Layout View: which is the default view in Microsoft and the one you will probably use for most of your writing and editing. This view shows how your text will appear on paper when printed.
  3. Web Layout View: which is designed to show you what a document would look like if you intend to publish it as a webpage.

We also have different statuses displayed here. These statuses can be toggled off and on. You can also show more status by turning them on.

Right, Click on the status bar to bring up the customize status bar panel and check which statuses you want to see on your status bar, and uncheck the ones you don’t wish to use.

If you click on the View tab in the ribbon, you will find that you can also switch views from the commands here and can also adjust your zoom level here.

PowerPoint offers a different set of view options which include:

  1. Normal View: That’s the default view
  2. Slide sorter view: That lets you view and sort the presentation slides,
  3. The Reading View: Same as that of word
  4. Outline View: Which displays your presentation as an outline made up of the titles and main text from each slide.
  5. Notes Page View: that displays each slide and the notes for that slide.

Each of the office programs has one or two unique views that are explained in detail in their individual courses.

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